Facilities and Maintenance Coordinator

About this position:

• Title: Facilities and Maintenance Coordinator
• Employee Type: Non-exempt
• Location: Los Angeles, CA – 100% on-site
• Reports to: Facilities and Production Maintenance Team Lead              
• Salary Range: $20.00 – $25.00 per hour

Position Summary
The Facilities & Maintenance Coordinator supports the administration and execution of Preventive Maintenance (PM) and Calibration Programs. This role will assist in maintaining GMP and non-GMP assets in a compliant and operational state while ensuring accurate documentation and data integrity within the Qualer Asset Management System (QAMS).

This position serves as a primary support resource for the Facilities team by reviewing documentation, maintaining asset records, assisting with SOP creation and revisions, and helping coordinate maintenance and calibration activities. The role works cross-functionally with Manufacturing, QC, QA, and Facilities to support operational continuity and inspection.

Key Responsibilities

Preventive Maintenance & Calibration Support

• Support execution of the site-wide Preventive Maintenance (PM) program for GMP and non-GMP equipment, utilities, and facility systems.
• Assist in scheduling and tracking PM and calibration activities to ensure timely completion.
• Review completed maintenance and calibration records for accuracy, completeness, and proper documentation practices.
• Ensure calibration certificates and maintenance records are accurately filed and maintained.
• Ensure that all equipment and utilities are properly labeled with correct identification, current maintenance date, and tag-outs as necessary.
• Assist with tracking equipment downtime and recurring issues.
• Support deviations, change controls, and CAPAs related to maintenance and calibration documentation as needed.
• Perform other duties as assigned.

Qualer (QAMS) System Administration Support

• Serve as a system user and administrator for the Qualer asset management system.
• Create and update asset records, equipment hierarchies, and work orders within the QAMS.
• Maintain preventive maintenance tasks and calibration intervals under supervision.
• Generate routine compliance and performance reports from the system.
• Ensure accurate and timely data entry to maintain inspection readiness.
• Assist in training end users on proper work order documentation and system.

Facilities Operations Support

• Review Facilities documentation for accuracy and compliance with internal procedures and GMP standards.
• Draft, revise, and update Standard Operating Procedures (SOPs), work instructions, and forms related to Facilities and asset management activities.
• Assist with troubleshooting basic equipment and utility issues under supervision.
• Support coordination of vendors or internal technicians performing maintenance or calibration work.
• Participate in facility walkthroughs to identify maintenance needs or documentation gaps.
• Provide general administrative and operational support to the Facilities team.

Compliance & Inspection Readiness

• Ensure maintenance and calibration documentation aligns with cGMP requirements.
• Maintain organized and audit-ready records.
• Support internal audits and regulatory inspections by assisting with documentation retrieval and preparation.
• Partner with QA to ensure proper documentation practices are followed.

Qualifications and Experience

We’re seeking detail-oriented, motivated professionals ready to grow in a dynamic biotech and pharmaceutical environment. Whether you’re building on years of experience or launching your career, this role offers the opportunity to develop valuable technical and operational skills.

• High school diploma or GED with 5–7 years of relevant experience
• Associate degree with 2–4 years of relevant experience
• Bachelor’s degree in Life Science with 6 months to 1 year of relevant experience
• Familiarity with preventive maintenance and calibration concepts (or a willingness to learn)
• Experience with CMMS platforms such as Qualer, or confidence in picking up new technical systems quickly
• Exposure to GMP environments is a plus—but not required
• Strong attention to detail, especially in documentation and data accuracy
• Solid organizational, communication, and teamwork skills
• Working knowledge of GMP documentation practices
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Technical writing and accurate data entry capabilities
• Ability to prioritize tasks, meet deadlines, and adapt in a fast-paced setting
• Interest in learning troubleshooting techniques and facilities operations fundamentals

Work Environment and Physical Demands

• Combination of offices, laboratories, manufacturing, and facilities environments.
• Exposure to GMP-regulated areas requiring adherence to gowning and safety procedures
• Ability to walk through manufacturing, laboratory, and mechanical spaces.
• May require occasional lifting up to 40 pounds.
• May occasionally climb a ladder during routine maintenance
• Ability to access equipment areas as needed

Send cover letter and CV to: careers@armatapharma.com

About Armata Pharmaceuticals, Inc.:

Armata is a clinical-stage biotechnology company focused on the development of pathogen-specific bacteriophage therapeutics for the treatment of antibiotic-resistant and difficult-to-treat bacterial infections using its proprietary bacteriophage-based technology. Armata is developing and advancing a broad pipeline of natural and synthetic phage candidates, including clinical candidates for Pseudomonas aeruginosa, Staphylococcus aureus, and other pathogens. Armata is committed to advancing phage with drug development expertise that spans bench to clinic including in-house phage specific cGMP manufacturing.

Armata is proud to be an Equal Opportunity and Affirmative Action Employer. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws. If you’re eager to expand your technical skill set, contribute to meaningful work, and grow within a collaborative team, this is a great place to start or advance your career.